Barlow Arts Conservatory Policies & Procedures

Barlow Arts Conservatory provides premiere ballet training, and is committed to providing a safe and respectful environment for student artists to develop their skills in classical ballet, contemporary and modern dance. In order to achieve the highest level of excellence we maintain the following policies & procedures, which are subject to change at any time.

Admission Policy

Admission to Barlow Arts Conservatory is decided during our placement auditions. Acceptance into any level is based on a dancer’s ability and space available in each class. Students may be accepted mid-year after an individual evaluation by BAC faculty.

Tuition

Tuition for the year is based on the number of hours danced per week, costume rentals, performance fess, digital downloads of the performances, pictures, and insurance. It is calculated for the entire session, which starts in the Fall, and runs until late Spring, specific dates vary from year to year. Tuition may be paid in full at the time of registration to receive a discount, or paid in 11 equal installments. Annual tuition paid in full must be paid by cash or check and is due upon registration. A valid credit/debit card or ACH information must be provided for installment payments. Tuition is due on the 15th of each month, or next business day. All accounts will be charged a $25 late fee after 5 days, and the student will not be permitted to take class until overdue tuition is paid in full.

Tuition for the summer must be paid as specified for each program on our website: www.barlowartsconservatory.com.

Registration

A non-refundable $30.00 registration fee will be charged to the credit/debit card on file at time of registration.

Early Drop Off/Late Pickup

Often teachers are arriving to unlock the studio, and staying until all students are picked up. Please be respectful of our time and make sure students are dropped off and picked up no more than 10 minutes before or after their class. An additional $10 fee for late pick-up may be charged if a student is not picked up on time.

Placement

The BAC Director and faculty determine level placement for all dancers. Level placement is for the year, and once placed in a class a student’s level will not be changed or reviewed. Parents and students are asked to trust BAC faculty on what is the best placement for an individual dancer. Careful consideration is given to each dancer on what is the best place for them to flourish and achieve, and every level is taught by highly trained and experienced teachers.

What to wear to class

Boys may wear tucked in T-shirts and shorts purchased through BAC. Girls must wear the assigned class Leotards also purchased through BAC. More information on class leotards will be given at time of registration. NO chewing gum or dangling jewelry. Hair should be pulled neatly and securely up into a ballet bun for girls, and kept out of the face for boys. Girls should not wear bows or other large hair ornaments. All students should have activity-appropriate footwear during class. Personal items should be left at home or in cubby holes. Jewelry should not be worn during classes. PLEASE LEAVE JEWELRY ARTICLES AT HOME. BAC faculty and staff is not responsible for ANY items that may be lost or stolen. Be sure your student's personal items are marked with their name.

BAC will maintain a lost and found throughout the year that will be donated or thrown away at the end of each year session.

Attendance

Students are expected to attend all regularly scheduled classes and rehearsals. Please do not rely on your student to verbally let us know that he/she will not be attending class. Any student that will miss a class for a scheduled activity or for illness or injury must communicate the absence to the BAC office, and receive a confirmation of receipt from BAC office staff. Repeated excused or unexcused absences may be grounds for dismissal.

Drop Procedure

Parents must notify the BAC office in writing of any student dropping from classes, and must receive a confirmation from the BAC Director. Dancers in Petite, Trainee, Apprentice, Aspirant, Jr., Teen, Sr., BBTII, and BBT are responsible for the full annual tuition, with no option for withdrawal or refunds. Fairy Feet students must notify the BAC office in writing of their withdraw.  They will be responsible for tuition 30 days after the email was sent, and must pay a $50 withdraw fee. 

Dismissal

Barlow Arts Conservatory reserves the dismiss any student at any time for any of the following: negative attitude, distracting or disrespectful behavior, class attendance, poor work ethic, missing performances, overdue balances, and any other activity that is deemed in violation of BAC policies and standards. If a student is dismissed, all tuition, enrollment, performance, or any other fees paid to BAC are non-refundable.

Conduct

BAC maintains the following code of conduct at all studio locations, rehearsal and performance spaces, or during any competition or other activity or event where BAC dancers are present:

  • No use of tobacco, drugs or alcohol
  • BAC has a strict zero tolerance policy for bullying or other harassing behavior such as: teasing, demeaning comments, insults, biting, or any other form of unwanted physical contact
  • No stealing or vandalizing any property belonging to another student, or to BAC or its faculty members.
  • No inappropriate or disrespectful behavior or language
  • For security reasons, students must wait inside the building for pickup.
  • Students voices must be kept low enough so as not to disturb other classes or offices staff.
  • No food or drink is allowed in any BAC studio, except for water. Students are encouraged to bring a refillable water bottle.

Make-Up Classes

BAC does not offer refunds for missed classes, even with an excused absence. No exceptions. However, for any excused absence, students may take a make-up class with the level below the student’s current level. Make-up classes must be approved by BAC office staff.

Health and Wellness

Ballet can be a vigorous activity and BAC is committed to the safety of all of its dancers and teachers. Any student who has a health condition or injury must notify BAC offices staff or faculty. BAC promotes good nutrition and a healthy body image for all its dancers. Any student who has questions or needs help can ask BAC staff or faculty.

If a student has a long term-illness or injury please contact the BAC Director with the Doctor’s diagnosis, so that we may determine the best options for the dancer to recover fully, and return to full class participation as soon as it is medically advisable.

BAC Productions

Casting for all BAC productions is done by the BAC artistic staff and faculty.

Advancement

Students are advanced to the next level during our placement auditions and on an individual basis. Some students may stay in the same level for two or more years. This is completely normal, and should not have a negative connotation. Advancement is considered according to the following criteria:

  • Attendance: Does the student show a dedication through their consistent attendance.
  • Technical Development: Every level has its own set of technical skill mastery that is required to advance to the next level. Some of the aspects of technical development that are considered are: alignment and proper placement, use of turn-out, coordination, classical line, physical strength, musicality, and performing skills (in class, rehearsals and stage).
  • Attitude: Students must maintain a positive attitude before, during, and after class. Students must show a willingness to receive corrections from teachers. They must also maintain a good work ethic and professional relationship with BAC faculty and other students.

Parent Observation

Parents are not allowed in studios during class time. BAC does hold occasional in-class parent observation days, and parents and family are encouraged to attend. Please be respectful and arrive early and stay through the entire performance.

Our Policy Toward Nondiscrimination

BAC welcomes all students interested in studying dance. We do not discriminate based on race, nationality, color, or ethnic origin.